This document picks up at the point the agreement has been completely set up.


  • To kickoff the execution phase, you will send out an email with a snippet of the Yak Mat Agreement Notification for the agreement

    • These people / groups should be included in the email

      • Freight Vendor email if applicable

      • Origin contact email address

      • [email protected]

      • Sales team member

      • Procurement team if new mats from a mill

    • The subject line of the email should include the following

      • Agreement number

      • Customer

      • Delivery city, state

    • The body of the message should include the following details along with the snippet

      • When deliveries should start

      • Daily volume goal

      • Any specific delivery instructions

      • Any specific loading instructions; A grades first, 3ply mats first, etc


  • You can access the Yak Mat Agreement Notification template in SSRS reporting. 

    • You can filter down to Shipping or Returning

    • And the destinations, origins, and Carrier info can be filtered down to what you need

    • This is how a complete and ready to send out report looks like


  • If pre-fab tickets are required, you will have to include them on the email as well 

    • Always provide as much info as possible on what mats, origin, destination, and when to expect trucks on email to vendor

    • Also include info about returning completed tickets to [email protected]

      • You can even include them on the email

    • Try to share the least amount of customer information with a 3rd party vendor

  • Pre-fab tickets are part of the ticket page in YMT

    • On the right side of the page is a Generate Ticket button

    • It gets you to this page

      • You will complete each of those fields, everything but the quantity being a drop down list. The quantity should be the number of loads needed to move the mats

      • Once everything is completed, you will hit the Generate Tickets button

      • You will end up on this page, the document all the way to the right is the download button for the ticket(s) that were created.

      • If you end up not using all of the tickets by the end of the project, you can ask the BOL team to delete them from the agreement.

      • It’s also super important to try and stay caught up with pre-fab tickets being entered into the system to ensure we don’t over or undership mats to the customer


  • Once the agreement has been sent to the freight vendor, part of the continued responsibility is making sure that trucks are getting booked & loaded. You can utilize the tickets section of YMT to see what’s getting loaded, how many mats per truck, and total shipments by grade or mat type/size

  • You can also utilize Yak Trak, more details can be found in that section of this guide


  • There are multiple issues that can arise when shipping mats into a project. Those issues and the resolution are covered in the Things to Know section of this guide.